As a QuickBooksTM Pro Advisor here in Newmarket, Ontario, one of the key question clients ask me when looking for QuickBooksTM training is; “How long do you think it will take for me to learn what I need to know to do the bookkeeping for my company?” The answer is not straight forward if I don’t have all the facts i.e.; Have you done bookkeeping before? Have you used accounting software before? If yes to either of those questions then;
- How long ago,
- What type of software and
- What type of business was it?
If you did bookkeeping on the old one-write system, I can’t assume you’ll grasp the concept of computerized bookkeeping. Once I have a better understanding of your experience I can suggest the amount of time I think it will take. The following is the guideline I use when doing QuickBooksTM training.
QuickBooksTM Training – 1st Session
- General discussion on what you expect QuickBooksTM to do for your company.
- Do you want to do your invoicing from QuickBooksTM and email the invoices directly to your clients/customers?
- Do you have anyone on payroll or want to monitor inventory? This will help determine the initial chart of accounts and reporting requirements.
- Create the company in QuickBooksTM
- Learn how to navigate the home page
- Customize your preferences for user and company
- Understanding the chart of accounts structure and definitions
- Adding, editing and deleting accounts in the chart of accounts
- Determine sales tax codes
- Choose invoice template and customize with contact information
- Enter client/customer information to record sales and credit memos. Items for invoicing may need to be set-up at this time
- Recording client/customer payments and posting to the bank
- How to back-up a company file
QuickBooksTM Training – 2nd Session
- Searching for client/customer transactions
- Entering vendor information and bills, expenses
- Paying bills by cheque or credit card
- Reconciling bank and charge card statements
- Setting up loans and lines of credit
- Generating and printing reports
- Calculating and remitting sales tax
- Looking up client/customer and vendor transactions
- Using memorized transactions
QuickBooksTM Training – 3rd Session and possibly 4th depending on requirements
- Working with budgets and financial reports
- Downloading bank transactions
- Using Customer Jobs
- Customer estimates and sales orders
- Vendor purchase orders and discounts
- Customization of templates
I suggest using this guideline to determine your needs when looking for QuickBooksTM training. Depending on your knowledge and experience, some of the items in the first session can be just a quick overview.
You would want to do this using your original documentation, and not a sample company or template. This way real information is being recorded which helps establish the company accounts and preferences along with creating a reference when working on your own. With any training I always suggest that it be done away from the business if possible. There are fewer distractions and interruptions that way.
At The Montana Group, each QuickBooksTM training session lasts for 2 hours as a one-on-one. I find there is a lot to absorb and after 2 hours you’re feeling a bit overwhelmed. The training is customized to your needs.
I would like to hear from you if you’ve had challenges learning any of the points listed above or if I’ve overlooked anything you think is important in the bookkeeping – QuickBooksTM training agenda. Feel free to leave a link back to your own blog if you have one via the commentluv feature here on the site.
Until next time,