Changes to QuickBooks 2013 Payroll Expiry for 2014

QuickBooks 2014 ChangesQuickBooks has changed the payroll automatic updates cut-off at the calendar year end, December 31st, if your QuickBooks version is not the same year as the new calendar year. So, for example, if you subscribe to the monthly updates, including payroll, and you’re working in QuickBooks 2013, the payroll expiry date no longer extends to June 2014.

You will now either need to download or install QuickBooks 2014 or manually download the 2014 Canada Revenue Agency payroll updates from the QuickBooks website.  Either way, the update is effective to June 30, 2014.

In previous years the QuickBooks payroll updates would carry forward into the next year, until June 30th; that’s if you were subscribed to the monthly updates which you either paid for annually or more common, monthly.

I’ve always told my customers not to install the annual QuickBooks versions as soon as they come out (usually in September), as there are always some bugs that need time to be resolved.  And, if your current version is working efficiently don’t change what isn’t broken.  But now you’re forced to take action.  If you have the time, download or install the QuickBooks 2014 version you’ve subscribed to. It will take some time as the software is robust and there will also be numerous updates to get rid of those bugs. Based on the size of some of my customer files, it could take anywhere from 50 minutes to 90 minutes.  If you don’t have a lot of time and need to generate payroll immediately then I suggest you follow these steps to download and update your QuickBooks 2013 to accommodate 2014 payroll.

Before you start, check to see what version of QuickBooks you’re using and the status of your payroll license. You can do this by opening your QuickBooks file, go to Help, click on My License Information, then look at the heading titled Payroll Information, Tax Table Expiry Date.  If it says December 31st 2013, then do the following:

  • Close your QuickBooks file
  • In your web browser type
  • Click on Support
  • On the right side of your screen you will see a box titled Today’s Hot Topics
  • Click on Download the latest payroll
  • If you’re using QuickBooks version 2013, click on  Manual Updates

b. QuickBooks 2013

  • Scroll down to the heading Install The Update
  • There are 2 boxes 1- for QuickBooks Enterprise Solutions 2013 and to the right of it 2 – all other QuickBooks 2013 editions
  • If not using QuickBooks Enterprise click on the link  Update230 (R11) 98_en_STD.exe
  • You will be asked if you want to run or save it.  Save it to your desktop.

Just the download took me 17 minutes. The size of your file will determine additional time required to update.

When you open your QuickBooks file you will be asked you if want to install the update. Say yes.  In most cases you will need to close your file and reopen it for the update to take effect.

Multi-Users – if you are running in multi-user mode you will have to install the update on each computer that is running QuickBooks.

If you’re using QuickBooks 2014, in any edition, I would like to hear from you as to what you think are the Pros and/or Cons especially if you’ve used previous versions. Your thoughts and questions could help me supply additional information or instructions to be shared.

Don’t forget to leave a link back to your own blog too if you have one, via the commentluv feature here on the site.

Until next time,


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