I receive numerous calls monthly from prospective customers that want QuickBooks® training. They want to know how to “do a set of books” so they can put it on their resume, or they’ve just started a new job and need to know how to use QuickBooks® , FAST. I don’t do QuickBooks® training, I do QuickBooks® education, for both QuickBooks® Desktop and QuickBooks® Online.
You can train a puppy, muscles in your body and sometimes a spouse but I look at learning and teaching QuickBooks® as educating. That is why I only work with customers that have their own businesses, or their representatives responsible for the bookkeeping. By working with the actual documentation that is managed on a day to day basis, the customer is getting work completed, and leaves knowing they have a reference they can look back on if the process comes up again. I don’t believe in working with sample companies; it’s not the customer’s real world.
There are also exceptions to just about everything that we learn in bookkeeping. You might know how to record a payment received from a customer, but how do you handle a refund from a supplier? What if you’ve reconciled the bank (congratulations by the way), and then realize you allocated an expense incorrectly. Does that mess up your reconciliation? You know how to record and reconcile the bank and charge card transactions, but how do you record the expenses paid personally by the owner?
It’s not just the daily and monthly recording I educate my customers about. It’s also important to know what the accountant or tax preparer needs for year-end. And what exactly are the year-end adjusting entries you receive from the accountant every year, and what are you supposed to do with them? What is the difference between an asset and an expense? Is it based on a $ amount or the item itself? What’s the difference between a Balance Sheet and a Profit & Loss Statement?
You can have a great set of books, but do you know how to read them. Your eyes are not supposed to glaze over when you look at the Balance Sheet, then give up because you know there’s money in the bank so everything should be okay…….. You need to understand that money may be required to pay HST, Source Deductions or WSIB. And books that are current will tell you exactly what those amounts are. If you’re in a position that you rely on someone to do the bookkeeping for you it’s still your responsibility to ensure it’s done correctly. Canada Revenue Agency (CRA) isn’t going to look to your part-time bookkeeper, spouse or anyone else if you owe them money. It’s your responsibility and the buck stops with you.
For QuickBooks® educating I do 2 hour, one on one teaching. It’s just you and your books. Sometimes there is an owner of the company along with their bookkeeper, which I encourage. No other individuals participate. It’s done in my boardroom with a large screen monitor. If this is a brand new QuickBooks® file we can start from the beginning and when the session is completed the desktop version can be backed-up and taken to your office. If you already have a QuickBooks® file started I can restore it, we can work on it together, then back it up for you to take. Everything you accomplish is yours.
If you would like to book a QuickBooks® education session, or have questions concerning QuickBooks® don’t hesitate to contact me.
I look forward to the opportunity to work with you and as always, I welcome your feedback. Just connect with me by clicking the contact tab at the bottom of the screen if you are reading this post on the website or you can leave your information in the form of a comment right here on the site.
Until next time,