installment billing with quickbooks online qbo

QuickBooks Online (QBO) – Installment Billing

installment billing with quickbooks online qbo

I have a number of clients using QBO that have agreements or contracts where they offer their services over an extended period of time.  Even though the agreement might be for a year they don’t want to invoice and charge HST for the full year if they’re not being paid. This is where installment billing can be applied.

Who Benefits from Using Installment Billing?

Coaches, personal trainers and technical support services are an example of these types of businesses.  And one of their “selling features” is that they offer an affordable option to pay the total amount spread equally over a specified period of time. This is Installment billing and Installment payments, not to be confused with Progress billing.  Progress billing is generally associated with the construction industry with invoices generated for a percentage of work that is completed.  QBO does not currently offer the Progress invoicing feature.

Easily Setting Up Installment Billing in QuickBooks Online (QBO)

So how can you easily set-up Installment billings where you don’t have to remember to invoice your client monthly?  My suggestion is to do the following;

  1. Prepare your agreement or contract as an estimate. Estimates do not have an effect on your Sales or GST/HST accounts. Make sure to include the details of the equal monthly billings.  After you have the signed estimate in QBO, you can either leave it as is, or mark it rejected. Or you can prepare the proposal in your preferred software.  I personally like to keep everything in one place.
  2. Prepare the first equal billing invoice. At the bottom of the invoice, in the centre, is Make Recurring. This is a template and the default name will be your client’s name. Feel free to change the default name, which you would need to do if the same customer had additional recurring transactions.  Select “Scheduled along with Automatically Send Emails. Choose the other options that best suit your needs. i.e. start date of first invoice and last invoice date, or after so many occurrences. Then save the template.
  3. The invoices will now be automatically sent based on the invoice date you selected, or the number of days prior to the invoice date if chosen during the set-up.
  4. If you want QBO to automatically send you a copy of all sent invoices, go to Company Settings, Sales, Messages, then select Email Me a Copy
  5. Want to review your recurring transactions or make changes? Go to the Gear icon and under lists select Recurring Transactions. It is here that you can edit the body of the invoice, use, copy or delete.

Recurring transactions are only available in QuickBooks Essentials and QuickBooks Plus.

You have now established a process for ensuring your invoicing is sent on time, and no one is overlooked.  The amounts reported for GST/HST returns are based on actual and not future dollars.  Hopefully this will also help with your cash flow.

If you have another process you use with QBO and have questions about, I would like to hear from you, and possibly share with my readers.

You can connect with me by clicking the contact tab at the bottom of the screen if you are reading this post on the website. Or you can leave your information in the form of a comment right here on the site.

Until next time,

Maureen

5 Tax Changes for 2016 That May Affect Your Tax Return

27504965 - tax word on money background

The Canada Revenue Agency (CRA) has many new services and changes in-store for us this coming tax season.

Here are 5 of the changes that might affect your 2016 personal tax return:

1. Income Splitting Tax Credit

In prior years the Family Tax Cut was a considerable benefit to spouses when one spouse had earned significantly more money than the other.  For 2016 and future years it has been eliminated.  Thankfully the ability to split pension income with your spouse or common-law partner is still available.

2. Children’s Fitness Tax Credit

The maximum amount of eligible fees in the year has been reduced from $1,000 per child to $500.  The amount for children eligible for the disability tax credit has not changed

3. Children’s Arts Tax Credit

This has also been reduced, this time from $500 to $250 per child.  The amount for children eligible for the disability tax credit has not changed

4. Home Accessibility Tax Credit (HATC)

Starting in 2016 you can claim a non-refundable tax credit for eligible expenses incurred for work performed or goods acquired for a qualifying renovation.  For an explanation and examples of what is eligible see CRA link here.

5. Principal Residence Rules

Effective January 1, 2016 you are required to report the basic information on your tax return when you sell your principal residence to claim the full principal residence exemption.  Basic information is; the date purchased, proceeds of the sale and the address. I wrote about this in a previous blog posted October 13th if you would like more details and the reasoning behind this new rule.

The CRA is also expanding its Community Volunteer Income Tax Program (CVITP).  This service helps Canadians with modest income and a simple tax situation complete their tax returns, while ensuring all eligible credits and benefits are received.  CRA is currently still recruiting more organizations and volunteers for participation.  Here is a link to determine if you might be eligible for this free service, and current locations near you.

And if your tax return is complicated, your circumstances have changed from prior years or you started a business, talk to a tax professional.  Contact us for a consultation to help determine eligible expenses to offset your income. You don’t want to give more money than necessary to the CRA!

You can connect with me on Facebook, or by clicking the contact tab at the bottom of the screen if you are reading this post on the website. Or you can leave your information in the form of a comment right here on the site.

Until next time,

Maureen

Is There Any Such Thing as The Perfect Customer?

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Whether we read about this in business related articles or work with business coaches, we as entrepreneurs are encouraged to describe and strive for working with our idea of a Perfect Customer.  I can only approach these thoughts and experiences from a service industry, but I do see where a number of “wishes” would also be appreciated in the retail and public sector.

Once upon a time I would work anywhere, anytime, for an hourly fee.  Trying to do bookkeeping in the back-room of a dimly lit women’s clothing store on a rickety card table on Queen Street in downtown Toronto still comes to mind, vividly. And that’s after more than 20 years since I was last there! When starting out most of us take on any customer that promises to pay.

What would you do differently?

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CRA Taxes – Know Your Rights

bookkeeping services Newmarket

We’ve filed a large number of personal tax returns in the last few months, and customers for the most part have received their Notices of Assessments. But something else could be coming in one of those brown envelopes in the next few weeks – a request from the CRA for documentation or additional information. So whether the demand relates to personal or business taxes – know your rights.

Usually at this time of year Canada Revenue Agency (CRA) is looking for receipts to substantiate deductions and credits. The most common are: Read more

3 Problematic Responses to Probing Bookkeeping Questions

bookkeeper NewmarketIn the last few weeks I’ve had an unusually large number of inquiries about hiring us for our accounting, bookkeeping and tax services. And as much as business owners need to ask numerous questions (which I strongly encourage), I also have a responsibility to ask numerous, sometimes probing questions. This ensures that I can help them make informed decisions and give them a sense of direction if something is not correct. Here are 3 recent questions that I asked and the problematic responses. P = Problematic. Read more

Time to Move from QuickBooks Desktop to QuickBooks Online (QBO)?

QuickBooks Pro Online Advisor NewmarketI don’t know whether it’s customers getting into the fall routine, and their business mindset from disappointing summer weather, or the marketing Intuit is doing, but I’ve received a lot of inquiries from new and current customers about QuickBooks in the cloud. The question being; is it time to move from QuickBooks desktop to QuickBooks Online (QBO)? Read more

Reducing Canadian Payroll Taxes with a Tax Waiver

reducing taxesIt makes a world of difference to all business owners in surrounding themselves with intelligent and professional associates. Carolyn Bogseth is one of my associates that I certainly respect for her intelligence and genuine desire to help those she meets. Whether they are her clients or someone that would like a general investment question answered she will take the time to assist those who contact her. Below is an excerpt from her recent newsletter outlining how reducing payroll taxes can help you. Read more

3 Rs of Child Care – Rules, Receipts and Regulations

Day Care York RegionHere at The Montana Group, we do the bookkeeping for 2 large Child Care facilities located in York Region. Whenever I get an opportunity to discuss challenges of the industry with the Executive Directors, I’m surprised and impressed by the regulations in place to help protect the children. During tax season I regularly inform clients of the rules pertaining to claiming child care expenses and the receipts that are required. The following is a summary of my discussions regarding the 3 Rs of Child Care: Read more

The Montana Group – Offering Bookkeeping Services for Realtors

Newmarket bookkeeping services for realtorsAre you a Real Estate Agent in York Region? In this busy real estate season, do you struggle with filing your own paperwork on time to avoid government penalties? Do you have a solid handle on your financial position? Did you know The Montana Group offers excellent bookkeeping services for Realtors?

In a May 9, 2014 Financial Post article I was surprised to learn that in the first quarter of 2014 the number of people selling real estate reached 108,706 according to the Canadian Real Estate Association. That’s one realtor for every 245 Canadians over the age of 19! The article also mentioned that there were almost as many people selling houses as making them. So what else do I know about Realtors and Numbers? Read more

Canadian EI (Employment Insurance) and Family Members

Canadian EI rules for familyWith the T4s being processed by CRA (Canada Revenue Agency) and PIER (pensionable and insurable earnings review) reports now being mailed, this is the time of year when CRA questions if there is a conflict with EI and Family Members.

Last week a client of mine received a PIER report requesting that he pay the employee’s EI that wasn’t deducted on the earnings shown on the T4, and the employer portion of the EI. When preparing payroll in the summer of 2013 he didn’t deduct EI from his daughter’s earnings, but the T4 showed insurable earnings and no contribution.  His question to me once he received it was “Why do I have to pay EI on my daughter. She’s only 14 and I don’t have to pay it on my wife?”

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